Planning for Success: Physical Planning

To keep the analysis running at a reasonable pace, you need to ensure that everyone is focused and that distractions are kept to a minimum.

  • Find a meeting room that is proof against minute-to-minute interruptions but close enough to operations that key personnel can be reached in an emergency
  • Make certain that the room is comfortable for a 2-3 hour meeting, including temperature and lighting
  • If the facilitator intends to type the analysis during the meeting, provide a projector and screen so that everyone can see and comment on the analysis
  • Try to suppress obvious sources of interruption such as mobile telephones and email
  • Do ensure that there are adequate supplies of coffee, tea and doughnuts!